Approving a Purchase Order in 3PLICITY (3PL Company Guide)

This guide explains how a 3PL company can review and approve a Purchase Order (PO) in 3PLICITY, and how this action impacts the Merchant’s inventory.

Overview

Approving a Purchase Order confirms that the requested products have been received and processed.
Once approved:

• The order status changes to Completed

• The products are added to the Merchant’s inventory

• The order is recorded for tracking and reference

Accessing Purchase Orders

1. Log in to 3PLICITY using your Company (3PL) credentials.

2. From the left-hand navigation panel, click Purchase Orders.

3. Select In Progress.

This section displays all purchase orders that are awaiting action.

Reviewing a Purchase Order

1. Locate the purchase order you want to review.

2. Click on the order to open its details.

The order details screen includes:

Order Information

• Order date

• Reference number

• Total amount

• Supplier

• Assigned warehouse

Items List

• Product name

• SKU

• Quantity

• Unit price

• Subtotal

Merchant Notes

• Any notes provided by the Merchant during order creation

Activity Log

• A record of actions taken on the order, such as creation or updates

Approving the Purchase Order

1. Click Approve Order.

2. Confirm the action when prompted.

Once confirmed:

• The order status is updated to Completed

• The approval is recorded in the Activity Log with date and time

• Action buttons are replaced by the activity history

Viewing Completed Orders

1. Navigate to Purchase Orders from the left-hand menu.

2. Select Completed.

The approved order will be listed in this section for future reference.

Impact on Merchant Inventory

After a purchase order is approved:

• The purchased products are added to the Merchant’s inventory

• Quantities are updated based on the approved order

• Products become available for operations such as sales orders

Merchant Visibility

• The Merchant can view the approved order under the Completed section in their Purchase Orders.

• The updated inventory is visible in Inventory > Items, where the newly received stock is reflected.

Summary

Approving a Purchase Order in 3PLICITY allows you to:

• Confirm receipt of products from a supplier

• Update the Merchant’s inventory automatically

• Maintain accurate records through activity logs

• Enable the Merchant to use the newly stocked items

This process ensures proper coordination between the 3PL company and the Merchant for inventory replenishment and fulfillment operations.