How to Create and Add a Privacy Policy in BeautySnap360

If you’re using BeautySnap360 for personal assessments, it's important to provide your users with a Privacy Policy. This guide will walk you through what a Privacy Policy is, how to create one, and how to upload it into the BeautySnap360 platform.

What is a Privacy Policy?

A Privacy Policy is a document that explains:

• What personal data you collect from your users (name, email, uploaded photos, etc.)

• Why you collect that data

• How you store and protect it

• Whether or not you share it with third parties

• The user’s rights over their personal data

This document is required by law in many countries if you collect user information.

What Should Your Privacy Policy Include?

At minimum, we recommend including the following sections:

1. What information you collect
   e.g., names, emails, uploaded images, usage data.

2. Why you collect the information
   e.g., for analysis, user experience, or support.

3. How you protect the information
   Mention encryption, secure servers, and privacy practices.

4. Whether you share data with anyone
   Clarify if you share data with third parties (advertisers, analytics tools, etc.).

5. User rights
   Users should be able to request, correct, or delete their data.

6. Contact information
   Include an email where users can ask privacy-related questions.

Where Can You Create Your Privacy Policy?

Here are a few easy options:

1. Google Docs (Recommended for quick setup)

• Open Google Docs

• Create a new document

• Paste your privacy policy text

• Click Share, set it to “Anyone with the link can view”

• Copy the shareable URL

2. Online Privacy Policy Generators

• Try tools like:

  • Termly

  • PrivacyPolicies.com

  • FreePrivacyPolicy.com

These sites ask a few questions and generate a legal document for you.

3. Your Company Website

• If you already have a website, you can upload a privacy.html page there.

• Make sure the URL is public and not restricted by login or permissions.

How to Add the Privacy Policy URL to BeautySnap360

Once your policy is ready and published online, follow these steps:

1. Log in to your BeautySnap360 account.

2. Go to the Settings menu.

3. Open Company Profile.

4. Find the field labeled Privacy Policy URL.

5. Paste the full link to your policy (e.g., a Google Docs or web page URL).

6. Click Save Changes.

Done! Now, whenever a user is about to submit their personal assessment, they’ll see a link labeled "Terms of Service". When they click on it, your Privacy Policy will open using the link you provided.

Tips

• Make sure the link is publicly accessible (no login required).

• If you update your policy, don’t forget to replace the URL in your Company Profile.

• Keep the tone of the policy clear and simple so users can easily understand their rights.